The short version

  • Letman is a long-established Irish lettings system (on the market since 2003, by Topfloor). Its core strength is client-account (trust) accounting — knowing exactly what money belongs to the landlord, tenant, contractor and agency — plus SEPA payment files and the MYletman portal.
  • TenantSync is a newer, Irish-built platform focused on RTB compliance automation (Form 1 draft-to-finalise, the national rent cap, Part 4 tracking) and Open Banking rent reconciliation, with a web app, a mobile app, and a direct Letman import.
  • Pick on the job you most need done: deep client-money accounting points to Letman; automated compliance and reconciliation across many client tenancies points to TenantSync.

No tool wins on every axis, and any comparison that pretends otherwise isn't worth your time. Below is the honest version — including the parts where Letman is the stronger choice.

Why Irish agents start looking for a Letman alternative

Agencies rarely go shopping because their current system is bad. They go shopping because the job changed. In 2026, three things changed at once for Irish letting agents:

  • Compliance became a daily, portfolio-wide task. Annual RTB registration (mandatory for every tenancy), Part 4 cycles, and the post-March-2026 rent rules mean a missed deadline isn't a fine — it's a professional-liability problem and a route to losing a landlord client.
  • Rent maths got harder. The national rent cap replaced Rent Pressure Zones, and the inflation measure changed (more on that below). Getting a rent review wrong now is easy, and an invalid review can be unwound.
  • Manual reconciliation stopped scaling. Matching rent to the right tenancy across multiple client bank accounts, by hand, every week, is where agency hours quietly disappear.

So the question isn't "Letman or not?" — it's "which platform does the 2026 version of my job best?" That depends on which of these problems hurts most.

What Letman is — and what it genuinely does well

Letman is a web-based lettings and property management system for Irish agents, developed by Topfloor and on the market since 2003. It's a mature, Irish-market product, and it's strongest in an area that matters enormously to PSRA-licensed agents: client money.

Letman's core strengths (verified from letman.ie)

  • Full client-account accounting. Letman manages the client account in its entirety, with a balance sheet showing in real time what money belongs to the landlord, the tenant, the contractor and the agency.
  • SEPA payments. It produces SEPA payment files for landlords and suppliers.
  • MYletman portal. A web portal where landlords and tenants view rent history, statements and tenancy documents.
  • Lettings operations. Tenancy agreements, automated and inspection reports, document management and financial accounting.
  • Regulatory fit. Built to comply with the Residential Tenancies Act 2004, the Property Services (Regulation) Act 2011, and the Client Moneys Regulations (S.I. 199 of 2012), plus GDPR.

If your agency's centre of gravity is client trust-account accounting and supplier/landlord payment runs, that is exactly what Letman was designed around. Any honest comparison has to start there.

Where TenantSync fits

TenantSync comes at the same market from a different angle. Instead of starting from client-money accounting, it starts from the two things Irish agents now spend the most anxious time on: RTB compliance and getting rent matched and reconciled.

It's a newer platform (and a smaller company — we'll be upfront about that rather than invent customer numbers), built specifically for Irish residential tenancies law. The headline capabilities:

  • RTB Form 1 draft-to-finalise — fill, validate, preview, finalise to a signed PDF; status advances automatically.
  • National rent-cap calculator — computes the maximum legal rent under the post-March-2026 rules and shows the rule and figure it used, with a disclaimer, so you stay audit-ready.
  • Registration lifecycle — the 30-day deadline is auto-computed from tenancy start; annual renewals and Part 4 are tracked, with reminders.
  • Open Banking reconciliation (PSD2) — connect the bank account and incoming rent auto-matches to the right tenancy; arrears surface the day they happen.
  • Direct Letman import — so switching doesn't mean re-keying your portfolio.

Letman vs TenantSync: an honest feature comparison

Where we can verify a Letman capability from public sources, we've stated it. Where a capability isn't publicly documented, we've said "check with provider" rather than claim it's missing — you should confirm anything decision-critical directly.

Capability Letman TenantSync
Background Established Irish lettings & block-management ecosystem (since 2003, by Topfloor) Newer, Irish-built RTB-compliance & rent platform
Client-account (trust) accounting & SEPA Core strength — full client-account accounting + SEPA payment files Invoicing, recurring billing, arrears & aging — not a dedicated trust-accounting ledger
RTB Form 1 registration RTA 2004-compliant; confirm Form 1 drafting with provider Built-in Form 1 draft-to-finalise (signed PDF)
National rent-cap (2% / CPI) calculator Check with provider Built-in; shows the rule and figure used
Part 4 & renewal reminders / compliance dashboard Check with provider Built-in; multi-obligation compliance dashboard
Open Banking auto-reconciliation Not publicly documented Built-in (AIB, BOI, PTSB, EBS, Revolut, N26, Wise via PSD2)
Landlord & tenant portal MYletman (+€0.60 / unit / month) Included
Mobile app Web / cloud-based Web + iOS & Android app
Daft.ie / MyHome.ie inquiry capture Check with provider New / beta inquiry management
Migration in — Direct Letman + CSV import

Read down that table and the split is clear. Letman leans into accounting and client-money rigour; TenantSync leans into compliance automation and bank-feed reconciliation. Neither is "better" in the abstract — they're optimised for different parts of an agency's week.

Pricing compared (as published, June 2026)

The two products are priced on different models, so compare carefully rather than just on the headline number.

Plan / model Price Scope
Letman From €195 / month (no licence fee) Up to 100 managed units
Letman — MYletman portal €0.60 / unit / month Add-on web portal
TenantSync — Starter €20 / month Up to 10 properties (small-landlord tier)
TenantSync — Standard €99 / month Up to 100 properties; 1 bank (Open Banking)
TenantSync — Growth ⭐ €149 / month Up to 200 properties; 3 banks; RTB bulk compliance
TenantSync — Premium €199 / month Up to 300 properties; 5 banks; account manager
TenantSync — Enterprise Custom Multi-branch / white-label

How to read this fairly

On published list prices, TenantSync's tiers start lower at the 100-unit mark (Standard €99 vs Letman from €195, before the per-unit portal add-on), and the landlord/tenant portal is included rather than priced per unit. But the products weight their features differently — Letman bundles deep client-account accounting that TenantSync doesn't try to replicate. The honest comparison is "cost per job you actually need done," not list price alone. TenantSync also offers a 14-day free trial. Always confirm current pricing on each provider's own site.

Why March 2026 raised the stakes for every agency

This is the context that makes the software choice urgent. On 1 March 2026, Ireland's rental rules changed materially, and the changes touch every tenancy an agent manages.

What changed on 1 March 2026

  • National rent control replaced Rent Pressure Zones. A single national system now applies to all private tenancies. Rent can be increased once a year by a maximum of 2%, or by inflation if inflation is lower.
  • The inflation measure changed. The cap is now measured by the Consumer Price Index (CPI), not the HICP that applied under the old RPZ regime — for all tenancies, new and existing.
  • 6-year Tenancies of Minimum Duration (TMD). New tenancies created from 1 March 2026 run in rolling 6-year cycles.
  • Small vs large landlords. A "small" landlord has three or fewer tenancies; a "large" landlord has four or more. Large landlords can no longer use no-fault terminations; small landlords can in limited cases but generally can't reset the rent until the 6-year cycle ends.
  • 90-day written notice for rent reviews still applies.

For an agent, the practical upshot is blunt: you now have to apply the national cap correctly to every client tenancy, with the right index, on the right schedule, with valid notice. That's a calculation and tracking problem at portfolio scale — and it's precisely the problem TenantSync's rent-cap calculator and compliance dashboard were built to remove. Whichever tool you choose, make sure it keeps pace with the 2026 rules rather than the old RPZ/HICP ones.

Who should switch — and who should stay on Letman

Here's the part most "alternative" pages skip. Switching isn't free — it costs time and change-management — so only do it if the fit is genuinely better.

TenantSync is likely the better fit if…

  • Your biggest daily pain is RTB compliance across many landlord clients — registrations, renewals, Part 4, and getting rent reviews right under the new national cap.
  • You want Open Banking reconciliation so rent auto-matches to the right tenancy and arrears surface immediately.
  • Your team values a modern web + mobile experience and works on the go.
  • You want a low-friction switch with a direct Letman import and done-with-you onboarding.

Letman may remain the better fit if…

  • Your agency's core is full client-account (trust) accounting with SEPA landlord and supplier payment files, and you need that depth above all else.
  • You rely on the wider Topfloor ecosystem (for example block/OMC management) and want it in one stack.
  • You prefer a long-established vendor with a long Irish track record and aren't looking to be an early adopter.

A useful test: list the five things your agency does most often, then ask each vendor to show you those five — live — on your own data during a trial or demo. The right answer falls out quickly.

How migrating off Letman actually works

The number one reason agencies stay on a tool they've outgrown is the fear of a painful migration — losing history, re-keying tenancies, breaking compliance dates. TenantSync is built to remove that fear.

The migration path

  • Direct Letman import + CSV. Properties, units, tenancies, leases and rent details come across without re-keying.
  • RTB date validation. Registration and renewal dates are checked so nothing falls through during the move.
  • First reconciliation in session. Connect a bank account and watch recent rent match to the right tenancies.
  • Done-with-you onboarding. You're not handed a blank screen — the import and first real Form 1 can be done together.

See the Letman import on your own portfolio

Start a 14-day free trial, or book a 15-minute demo and we'll show the import and a real RTB Form 1 on your data — no slideware.

Start free trial → Book a 15-min demo

What TenantSync does for Irish lettings agencies

TenantSync is built around Irish residential tenancies law — not adapted from a UK or US product. Every capability below is aimed at an agency managing tenancies across multiple landlord clients.

📋

RTB Form 1, draft-to-finalise

Fill and validate the registration, preview it in the browser, then finalise to a signed PDF. The 30-day deadline is computed from the tenancy start date and tracked automatically.

📐

National rent-cap calculator

Works out the maximum legal increase under the post-March-2026 rules — 2% or inflation, whichever is lower — and shows the rule and figure it applied, so a rent review is defensible.

🏦

Open Banking reconciliation

Connect the agency or landlord account (AIB, Bank of Ireland, PTSB, EBS, Revolut, N26, Wise) and incoming rent auto-matches to the right tenancy. Arrears surface the day they happen. Credentials stay on the bank's screen.

🗓️

Compliance dashboard

Registration, renewal, rent review, Part 4 and other obligations tracked per tenancy and colour-coded compliant / upcoming / overdue — across your whole book of clients.

🧾

Invoicing & arrears

Recurring monthly invoices, PDF generation, an aging report and automated reminders (before due, on due, and overdue) so collection doesn't depend on someone remembering.

📊

Per-client reporting

One-click reporting per landlord client, plus agency/branch scoping — so review meetings and renewals are quick, and your agency looks on top of every tenancy.

Put your agency's real workflow to the test

Import from Letman, finalise one real Form 1, and reconcile last month's rent — in a single session. That's the fastest way to know if TenantSync fits.

Get started with TenantSync → Talk to us

Frequently asked questions

What is the best Letman alternative for Irish letting agents in 2026?

The right alternative depends on what your agency needs most. TenantSync is an Irish-built platform focused on RTB compliance automation (Form 1 draft-to-finalise, the national rent cap, Part 4 tracking) and Open Banking rent reconciliation, and it imports directly from Letman. Letman remains a strong choice for agencies whose primary need is full client-account (trust) accounting with SEPA landlord and supplier payments. Compare both against the jobs your agency actually does every week.

What is Letman?

Letman is a web-based lettings and property management system for Irish agents, developed by Topfloor and on the market since 2003. Its core strength is client-account accounting — tracking what money belongs to the landlord, tenant, contractor and agency — alongside SEPA payment files, tenancy agreements, inspection and document management, and the MYletman landlord and tenant portal. It is built to comply with the Residential Tenancies Act 2004, the Property Services (Regulation) Act 2011 and the Client Moneys Regulations (S.I. 199 of 2012).

Does TenantSync import data from Letman?

Yes. TenantSync provides a direct Letman import plus CSV and spreadsheet import, so your properties, tenancies, leases and rent details move across without rekeying. Done-with-you onboarding is available to validate RTB dates and run your first reconciliation.

How much does Letman cost compared with TenantSync?

Letman's published pricing starts at €195 per month for up to 100 managed units with no licence fee, plus €0.60 per unit per month for the MYletman web portal. TenantSync uses all-in tiers: Standard €99 (up to 100 properties), Growth €149 (up to 200) and Premium €199 (up to 300), with a €20 Starter for up to 10 properties and custom Enterprise pricing; a landlord and tenant portal is included. The two products weight their features differently, so compare on the capabilities you actually use. Pricing is as published in June 2026 — always confirm on each provider's own site.

Does TenantSync handle RTB Form 1 and the national rent cap?

Yes. RTB compliance is what TenantSync is built around: a Form 1 draft-to-finalise workflow, automatic 30-day registration and annual-renewal tracking, Part 4 reminders, a compliance dashboard covering multiple obligation types, and a rent-cap calculator that works out the maximum legal increase under the post-March-2026 national rules and shows the figure and rule it used.

Will I lose my client (trust) accounting if I move off Letman?

Be deliberate here. TenantSync handles invoicing, recurring billing, Open Banking reconciliation, arrears and aging reports, but if full client-account (trust) accounting with SEPA landlord and supplier payment files is the core of how your agency operates, evaluate that requirement carefully before switching — it is one of Letman's strengths. Many agencies move for the compliance and reconciliation automation; map your must-haves first and confirm each tool covers them.

How does the March 2026 national rent cap affect letting agents?

Since 1 March 2026, Rent Pressure Zones have been replaced by a national system of rent control: rent can rise at most once a year by 2%, or by inflation if inflation is lower. The inflation measure changed from the HICP to the Consumer Price Index (CPI) for all tenancies. New tenancies from that date are also 6-year Tenancies of Minimum Duration, with different rules for small landlords (three or fewer tenancies) and large landlords (four or more). Agents now apply the national cap to every client tenancy and keep the 90-day written-notice rule — exactly the kind of calculation TenantSync automates.

Sources & further reading

Facts in this article are drawn from official and primary sources. Pricing and product details were correct as published in June 2026 — verify on each provider's own site before deciding.

Not legal or financial advice. This article is general information for Irish letting agents and landlords. Rent-cap figures depend on the current CPI rate published for the relevant period — always verify against the RTB and CSO before serving a rent review. Competitor details are summarised in good faith from public sources and may change; confirm directly with each provider.